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Privacy Policy

At Little Phoenix Nursery, part of the Yarm School family, we are committed to protecting the privacy and security of the personal information we collect. This policy explains how we handle the data of our children, parents, and guardians in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Use and Access Act 2025.

1. Information We Collect

To provide the best possible care and meet our statutory requirements, we collect:

  • Parental Information: Names, contact details, home addresses, and financial information for fee processing.

  • Child Information: Name, date of birth, gender, and attendance records.

  • Special Category Data: Health and medical requirements, dietary needs, allergy information, and developmental observations.

  • Funding Data: National Insurance numbers and eligibility codes required to process government childcare entitlements.

  • Digital Data: Observations and photographs logged via our secure App.

2. How We Use Your Information

We use your data to:

  • Support your child’s learning and record their developmental milestones.

  • Ensure the health, safety, and wellbeing of every child in our care.

  • Keep you updated on your child’s day and nursery news via the Family App.

  • Manage admissions, billing, and the administration of funding.

  • Comply with our legal obligations to Ofsted and the local authority.

3. Data Sharing & Third Parties

We respect your privacy and do not sell your data. We only share information with third parties when necessary, such as:

  • The Famly App: Our secure platform for sharing your child's journey with you.

  • Educational Partners: Other settings or specialists (with your consent) to support transitions or specific needs.

  • Regulatory Bodies: Local authorities for funding and Ofsted for inspections.

4. Data Security & Retention

We use robust physical and digital security measures to keep your information safe. We only retain personal data for as long as is necessary to fulfill our legal and educational duties. For example, some safeguarding and accident records must be kept for specific statutory periods even after a child has left the nursery.

5. Your Rights

You have the right to:

  • Access: Request a copy of the data we hold about you or your child.

  • Correct: Ask us to update or fix any inaccurate information.

  • Object/Withdraw: Withdraw consent for things like marketing photography at any time.

  • Portability: Request that your child's developmental records be transferred to their next school or setting.

6. Contact Us

If you have any questions about how we look after your information, please contact our Data Protection Officer at:

Little Phoenix Nursery

Email: admin@littlephoenixnursery.co.uk

Address: The Spital, Yarm, TS15 9ER

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